Obligations of Club Permit holders 

A Club Permit holder must always:

• Remain a current member of an approved club or association.
  • if ceasing membership at a club, there must not be more than 14 days between that and joining a new club.
• Notify VicRoads within 14 days of a change to:
  • the vehicle’s details (e.g. colour or garage address) or their personal details (e.g. residential address or name).
  • ceasing membership at their club and/or joining a new club.

• If requested by VicRoads, present the vehicle for a vehicle audit inspection.

Responsibilities whenever using a Club Permit vehicle 

Whenever a Club Permit vehicle is being used, the permit holder must make sure that:

• the vehicle isn’t used for hire or reward, or the carriage of freight.
• the vehicle isn’t used as a commercial passenger vehicle service as defined by the Commercial Passenger Vehicle Industry Act 2017.
• they are familiar with their particular club’s requirements for Club Permit holders.
• they are familiar with the Club Permit conditions, and the permit holder must ensure that these are all being complied with.
• the vehicle is safe for use on public roads the number plate(s) and windscreen label are correctly displayed.
• if the vehicle is subject to any operating conditions, these must be complied with and the certificate of approved operations must be carried in the vehicle.

In addition to these general conditions, VicRoads may impose an operating condition on a Club Permit that specifies the permissible use of the vehicle operating under that Club Permit.

In addition to obeying the road rules, Club Permit vehicle holders are subject to different rules and procedures from standard road vehicles.

Additional restrictions for Club Permit holders 

Club Permits are valid for either 45 or 90 driving days per year. This means Club Permit holders can use their Club Permit vehicle for that many days per year, but a logbook of all trips must be kept.

A Club Permit vehicle may be driven by anyone who holds the applicable licence category for the vehicle, unless operating the vehicle as a ‘driver under instruction’. Refer to the Vic Roads website for more information.

Use of Victorian Club Permit vehicles interstate 

• Club Permit vehicles may be driven throughout all states and territories provided that the vehicle complies with Victorian requirements for the holding of the Club Permit.

Use of interstate Club Permit vehicles in Victoria 

• A person may use a vehicle temporarily in Victoria if it has a permit issued interstate and is observing the conditions of that registration or permit.
• The vehicle must have third party insurance cover in its home state or Transport Accident cover issued in Victoria.

Club Permits are valid for either 45 or 90 driving days per year, and therefore Club Permit holders are required to keep a logbook of all trips.

The logbook is issued by VicRoads with the initial Club Permit and is renewed annually.

Logbook obligations

Club Permit holders must ensure that:

• a Club Permit is affixed inside a club logbook
• on each day a Club Permit vehicle is driven more than 100 metres from the vehicle’s garage address, you must ensure that the next available entry in the club logbook is completed before beginning the journey
• if a journey begins before midnight and continues into the next day, an entry must be made in the club log book in respect of each of those days
• you must not complete or partially complete entries in a club logbook which relate to a future day
• you must ensure that, if a club permit is a 45-day Club Permit, only the first 45 entries in the club logbook are used, unless a second 45-day club permit is issued for the Club Permit period and affixed inside the club logbook
• if all available entries in the logbook have been used, the vehicle must not be driven outside a radius of 100 metres from the entrance to the vehicle’s garage address until a new permit is issued.

Club Permit holders must not cause or permit a driver of a vehicle operated under the Club Permit to fail to comply with these obligations.

Penalties apply for logbook offences.

Replacement logbooks

Replacement Club Permit logbooks can be purchased from any VicRoads Customer Service Centre with the following three items:

1. A VicRoads statutory declaration form [PDF 134 Kb], stating the reasons for requesting a replacement log book, and how many entries in the previous logbook were completed at the time the log book was lost, damaged, destroyed or stolen. This must be signed and lodged by the Club Permit holder only.

2. A statement signed by the club secretary or authorised person of the club of which the permit holder is a financial member must be submitted with the statutory declaration.

The statement from the club must:

• indicate that the club is aware that a statutory declaration supporting a request for a replacement logbook has been made by the permit holder concerned
• certify that the permit holder is a financial member of the club
• certify that the club has documented in its records that the permit holder concerned has applied to us for a replacement logbook along with the date of the club statement.

3. Payment for the log book. Visit club permit fees for details about logbook fees.